CDE Announcements Archive


Welcome Back! Weekly Updates - August 19 (sent August 20, 2020)

Dear Adult Educator,

Welcome Back Webinar

Please join me on Monday, August 24, 2020, at 3:00 p.m. for a live webinar to kick off the 2020–21 school year. Please encourage staff to watch as well. The live webinar will be a short 10 minutes followed by no more than 10 minutes of live questions and answers. This live webinar will be recorded and archived for those not able to attend. The archived webinar may also be used as part of your own welcome back activities at a later date. Please register on the OTAN training website at

In addition to the Welcome Back webinar, California Adult Education will be featured in a three-part webinar series hosted by Burlington English. You can register for this webinar series by using the following link:

Adult Education Office Assignments

As we enter a new Workforce Innovation and Opportunity, Title II: Adult Education and Family Literacy (WIOA, Title II) grant cycle, our consultant and fiscal analyst assignments have been shifted. This shift has taken place for multiple reasons, including the need to balance the workload and to better align with California Adult Education Program consortia. This move helps to demonstrate that we are one adult education system with two ongoing funding sources; state and federal. We have posted two staff directory resources, a PDF version of the new assignments and a searchable Excel file with the assignments organized by agency. These resources are now available within the Resources Menu of the Adult Education Online Application and Reporting website (login required). A web page version of the full new staff directory will be available soon as part of our 2020 programming release.

Pre-Testing and Measurable Skill Gains

Just a reminder about the information included in the June 15, 2020, letter from our office pertaining to pre-testing and measurable skills gains. It was challenging for many agencies in the last quarter of the 2019–20 year to complete post tests for students, however, testing is still a requirement in order to students to achieve measurable skill gains. The United States Department of Education’s Office of Career, Technical, and Adult Education Program Memorandum OCTAE 20-5 provided clear guidance related to testing. Program Memo 20-5 can be found online at This Program Memo is the third in a series addressing issues and questions related to COVID-19 and is summarized here:

  1. Programs can enroll new students in distance education programs with the student taking a pre-test during the COVID-19 pandemic.
    1. Agencies must still determine that the individual is eligible for WIOA, Title II services.
    2. The student is considered a participant once they have 12 contact hours. These contact hours must be reported in CASAS TOPSpro Enterprises, even if a pre-test was not administered.
    3. Agencies should administer the pre-test as soon as feasibly possible.
  2. During the COVID-19 pandemic, agencies may use other assessment methods to provisionally assign an Education Functioning Level (EFL) when an approved test cannot be administered.
  3. In order to achieve an EFL gain, a student must have had a pre and post-test or exited the adult education program and transitioned to postsecondary education.
  4. A student can achieve a Measurable Skill Gain (MSG) by attaining a high school diploma or equivalent (GED or HiSET).
  5. Adults in correctional institutions may use, if able and allowable, the same distance learning methods for instruction as are used by all other agencies in California.

Again, as a reminder, we understand that it is challenging to pre/post-test students, however, it has not been waived as any requirement from OCTAE.

I wish you a wonderful start to the new school year.


Carolyn Zachry
Education Administrator and State Director
Adult Education Office
California Department of Education