CDE Announcements Archive

October

WIOA 2020–21 October Deliverables; First Expenditure Claim is Now Open (sent October 20, 2020)

Dear Adult Educator:

2020–21 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

We are well into the school year and continue to be amazed with how agencies are adapting and modifying activities in order to continue student growth during this time of distance learning. Despite the extra challenges, we want you to know you are doing great and that we are here to support you! October is traditionally a month filled with a lot of deliverables! It took longer than anticipated to get awards out this year; but we are back on schedule and no further due date changes are anticipated this year. Here is some important information to assist you with completing this first round of 2020–21 grant requirements.

Grant Award Notification and Grant Budget

Both the Grant Award Notification (GAN) and Grant Budget are required before a reimbursement claim may be prepared. If you have not already submitted yours, please take a moment to do so now. The Adult Education Office received more than 40 returned GAN by mail in the first two business days the document was made available; and an additional 60 returned by mail before the end of the first week. We recognize the extra challenges that physical mail brings right now and greatly appreciate the quick action many agencies took to comply with this request. We are reviewing electronic GAN file uploads daily.

When completing the Grant Budget, if a budget modification is requested by the CDE, the Grant Budget requires agency re-approval before it can be returned. We are reviewing Grant Budgets daily. This is an electronic only deliverable.

First Quarter Expenditure Claim

The First Quarter Expenditure Claim Report (ECR) module is now open and is due to the California Department of Education (CDE) by Saturday, October 31, 2020. Please read the Expenditure Claim Report Guidelines before beginning as the information has changed since last year. While a budget revision in the first quarter is unexpected, the ECR application does include the ability to make a budget revision. Update the budget column prior to entering expenditures to reduce errors messages.

The ECR module is completely new and is part of our recent software upgrade to the Online Application and Reporting site (reporting site). A resources document is expected to be post later this week to assist agencies with learning to use the new application. Please report any technical issues to the technical support team listed at the bottom of the website.

This is an electronic only deliverable.

Other October Deliverables

  1. First Quarter Data, TOPSpro® Enterprise
  2. California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)
  3. First Quarter Data Integrity Report
  4. Employment and Earnings Follow-up Survey

These are electronic only deliverables. For further information, please visit the California Department of Education (CDE) WIOA, Title II: AEFLA Grant Information 2020–21 web page.

WIOA Payments

Timely reimbursements are important to your agency and they are important to us too! The Adult Education Office submits payment requests for approved expenditure claims on a regular (weekly) basis. We generally request payment for more than 95 percent of all eligible claims within 30 days of the submittal due date. The Award and Claim Payments page of the reporting site provides information about the status of these payment requests made to your agency. We post the date the payment request was submitted to the California State Controller’s Office, along with the amount of the payment for each Resource Code as soon as we receive the information from our accounting office. Occasionally, we do miss something or run into unexpected delays. Please share this information with your fiscal staff and notify us timely with any concerns so that we can follow up.

Adult Education Program Payments

We recently received our portion of the state funding for the California Adult Education Program and have coordinated for the disbursement of the apportionments. We anticipate the notification of the first payment, July through October, to be distributed before the end of October.

If you have any questions, please contact the Adult Education Office by email at adulteducation@cde.ca.gov.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov