CDE Announcements Archive

January

WIOA 2020–21 Second Quarter Claim is Open and Second Quarter Deliverables Reminder (sent January 8, 2021)

Dear Adult Educator:

2020–21 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

Happy New Year! Despite the ongoing challenges we are facing, adult education programs across the state continue to display an upbeat spirit in support of student learning. We know how hard it is to continue at this pace, especially as the challenges seem to keep coming. You are doing great and we are here to support you! Keep it up! The program year is half way over and we are at the top of the hill. As you settle back into a regular routine after holiday break there are some things to keep in mind:

Second Quarter Expenditure Claim is Open

The Second Quarter Expenditure Claim Report (ECR) module opened on Monday, January 4, 2020 and is due to the California Department of Education (CDE) by Sunday, January 31, 2020. Update any budget revisions in the first column of the ECR before entering second quarter expenditures. Please note, even though negative numbers may be used to adjust entries in a quarterly expense column for an object code, the budget total for that object code may not be lower than the claim amount in previous quarters. Refer to the document, WIOA Completing an Expenditure Claim, on the Resources page of the Online Application and Reporting website for further information on adjusting errors or shifting expenditures between object codes.

If your agency has not already submitted a first quarter claim please do so now to avoid delays. Access to the second quarter claim module is not permitted until the CDE approves the first quarter claim and the updated PDF file showing CDE’s approval is generated. They system generates the updated files automatically the day following CDE’s approval. Late claims impact our payment processing and we appreciate it when these deliverables are submitted on time.

Minor changes to the Second Quarter ECR module were made to fine tune the new software experience. Report unexpected technical issues to the technical support team listed at the bottom of the website.

Claim Review and Payments

Staff in the Adult Education Office review claims and submit payment requests for eligible claims on a regular basis. We have begun processing payments for the first quarter claims received for this program year. This means that any second quarter claims submitted early in January are expected to be issued by the State Controller before the end of the month. Agencies with outstanding first quarter claims can expect both claims to be bundled together for payment.

Second Quarter Deliverables

  1. Second Quarter Data, TOPSpro® Enterprise
  2. Second Quarter Data Integrity Report
  3. California Accountability Training
  4. CASAS Implementation Training
  5. Second Quarter Expenditure Claim Report
  6. Employment and Earnings Follow-up Survey

These are electronic only deliverables. For further information, please visit the CDE WIOA, Title II: AEFLA Grant Information 2020–21 web page.

Update Passwords

In support of good cyber security, and in preparation for the next phase of our website upgrade, all users need to update their account passwords. Many agencies have separate logins for WIOA Title II and Course Approvals content which are outdated. At the end of January, accounts with outdated passwords will be locked until the password is updated.

Use the online contact form to update your password information any time of day at: https://caadultedreporting.org/Support/ContactOTAN. In the box “I need information about…”, select “All of the above!”. And in the last box, “Please enter a detailed description of your request”, include your new password. The information will be updated and a notification sent when the request has been completed. Alternatively, if you would prefer to update a password over the phone, please indicate this in the description box and someone will reach out to you during business hours. Thank you in advance for completing this important activity.

If you have any questions, please contact the Adult Education Office by email at adulteducation@cde.ca.gov.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov