CDE Announcements Archive

April

WIOA 2020–21 Grant Award Updates (sent April 8, 2021)

Dear Adult Educators:

Spring is here once again and this month marks a full year of remote working for many Californians. We recognize the challenges that distance education brings and celebrate the successful accomplishments of our agencies in the continuation of education programs for our adult learners. At this time, there are some positive fiscal updates to share with you! Grant Award Notification (GAN) Amendments are expected in the coming weeks. While the required approvals are still pending, the following information is intended to assist agencies with budgeting and planning.

These additional awards are coming later than the Adult Education Office (AEO) had intended and we thank you for your continued patience during this process. Unfortunately, the California Department of Education (CDE) is still experiencing challenges as a result of the statewide shift to the accounting and budgeting software known as FI$Cal. The AEO continues to adjust our processes in order to eliminate future impacts. Our office has already begun award preparations for the next fiscal year and staff are working hard to issue additional funding concurrently with the original GAN in order to eliminate mid-year amendments.

Who Will Receive an Amendment?

Agencies should expect a Fiscal Year 2020–21 GAN Amendment if one of the following apply:

  • A non-fiscal issue was identified on the original GAN, such as a change to the named Fiscal Agent or Service Location Field;
  • Agency dropped one or more programs since the original GAN was issued;
  • A funding increase related to at least one of the activities described in the next section.

What Program Focus Areas are Being Funded?

The AEO expects to issue an additional $4.4 million dollars in awards for Fiscal Year 2020–21. This increase will be visible in four major areas:

  1. A 297 percent statewide increase in Payment Points for Adult Secondary Education. This is a result of new data received through the High School Equivalency/Diploma data match process. Agencies eligible for Payment Points in Fiscal Year 2018–19 may reach out to their CDE Regional Consultant to inquire about agency specific changes. The Payment Point Value will not change.
  2. A 36 percent increase in the Payment Point Value for Section 243 Integrated English Literacy and Civics Education with Integrated Education and Training (IELCE with IET) from $160 to $196. Actual Payment Points will not change.
  3. A one-time award for positive outcomes received in Employment and Earnings activities in Adult Basic Education. Outcomes were calculated based on several factors and agencies with Section 225 programs could see additional funds in this area. Awards expected in this area are minimal as each positive outcome is valued at $12.
  4. A one-time award for positive outcomes in Employment and Earnings activities in Adult Secondary Education. Outcomes were calculated based on several factors and agencies with Section 225 programs could see additional funds in this area. Awards expected in this area are minimal as each positive outcome is valued at $12.

Ideas for Expenditures

The AEO realizes this is coming to you later than we all would have liked. Unfortunately, we will not be able to extend spending as we were last year. Below is a list of non-exhaustive suggestions for consideration to assist in the expenditures of these additional funds.

  • Plan for additional time to allow teachers to develop curriculum and content for the next academic year.
  • Additional time for teachers to further develop their technology skills.
  • Extra planning time for the development and implementation of Continuous Improvement Plan.
  • Technology purchases included computers to loan to students, mobile hot spots and the contract costs to these, plug in computer cameras, etc.
  • Additional time for instructors/proctors for the testing of students.
  • Additional textbooks for student checkout.
  • Increase staff time to reach out to students who have not responded to the Employment and Earnings Survey.

It is understood that many of these ideas are related to staff time and professional development. With the 5 percent cap on administration and professional development this can be a challenge. The AEO has the option to increase this cap on an as needed basis. If adding these professional development activities will cause your agency to exceed this cap, reach out to your AEO consultant with an explanation and detail of the increased need. The AEO consultant will able be review this information and approve an increase if reasonable.

Next Steps

Upon approval, the GAN Amendments will be available through the Adult Education Online Application and Reporting website and posted to the Adult Education Funding Results web page. Updated award amounts will not be reflected on the Third Quarter Expenditure Claim which opened on April 5, 2021. Amended award values will be reflected on the Final Expenditure Claim Report (ECR). Agencies will be expected to update their budget electronically within the ECR application when making their final claim. Reflect any increases in administration above 5 percent the Final ECR.

We will continue to provide updates should this information change. If you have any questions, please contact the Adult Education Office by email at adulteducation@cde.ca.gov. As CDE is still working remotely, email is the best way to reach us.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov