CDE Announcements Archive

April

WIOA 2020–21 Grant Award Amendments and important information about next year (sent April 28, 2021)

Dear Adult Educators:

2020–21 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

Grant Awards

The updated funding results for the 2020–21 WIOA, Title II: AEFLA federal grant have posted to the California Department of Education (CDE) Funding Results web page.

Login to the Adult Education Online Application and Reporting Site to access your Grant Award Notification (GAN) Amendment electronically from the WIOA menu. You are responsible for obtaining a wet signature then scanning and uploading the signed GAN file to the CDE by Tuesday, May 11, 2021. Ensure the signature on your agency’s GAN Amendment is the same signature on the original GAN accepted by CDE. If the signatory needs to change, match the level of authority for the signer. While a duplicate copy of your GAN was mailed to you, the quickest way to complete this requirement from start to finish is to do so electronically.

Access the Resources web page for a detailed description of the GAN Download/Upload process. The hybrid mail/electronic process will be the same as with the original award documents. If accessibility assistance is needed, please contact your Fiscal Analyst at the Adult Education Office (AEO).

All agencies will be required to update their budget within the Final Expenditure Claim (ECR) application which will open in early June. A separate revised budget, as was requested in past grant cycles, is not being required. The Final ECR is also where agencies will need to reflect any increases in administration above 5 percent. You may reach out to your CDE Regional Consultant to discuss increased administration costs above this threshold.

Who is Receiving an Amendment?

As a reminder, agencies will receive a Fiscal Year 2020–21 GAN Amendment if one of the following apply:

  • A non-fiscal issue was identified on the original GAN, such as a change to the named Fiscal Agent or Service Location Field;
  • Agency dropped one or more programs since the original GAN was issued;
  • A funding increase occurred in at least one program focus area.

Please refer to our email of April 8, 2021 regarding specifics about the program areas being funded and ideas for expenditures to spend your increased awards this fiscal year.

2021–2022 Grant Awards

The Adult Education Office (AEO) has been preparing for next year with specific attention to your concerns and feedback regarding the impacts COVID-19 has had on testing, and end of the year activities, in Fiscal Year 2019–20. A decision was made to fund agencies at a level that is equal to, or greater, than the amounts received in year one of this grant cycle. This would be the amount reflected in the amended GANs that were just released. We understand and share your concerns. It is our hope that this decision will allow you to continue providing excellent service to your students in achieving their goals. If you should have any questions about your agency’s performance, or funding levels, please reach out to your CDE Regional Consultant.

We are on track with our goal to distribute next year’s Grant Awards, which include carryover funding, as soon as our federal grant is received in early July. California’s preliminary grant award shows another increase for Adult Education and we couldn’t be happier! We plan to fund additional positive outcomes in Employment and Earnings and increases in Pre and Post testing activities earned in the early part of Fiscal Year 2020–21.

2021–2022 Inquiry and Reporting Site Upgrade – Final Phase

In the next few weeks the AEO plans to distribute a one-time inquiry regarding information needed for year two of this grant cycle. This inquiry will include a reminder to update your Agency Contacts and your SAM.gov registration. It will also provide an opportunity to upload a new FFATA form should your information have changed since applications were submitted. For most agencies, submitting a new FFATA form will not be necessary, but the SAM.gov updates are an annual requirement. Additionally, there will be a section related to individual user logins for the Adult Education Online Application and Reporting Website (reporting site).

The final phase of the reporting site upgrade includes moving agencies from a single user login to a multiple user login structure. Agencies will have more control over which users have access to the WIOA and Course Approval content within the website. Agencies will be able to designate content access as read-only, edit, or approve, based on a person’s job function within the organization. You can get a head start on planning your responses by considering which staff in your organization need or currently have access to the reporting site. Additional information will be distributed soon.

The transition to using the new logins will occur with the start of the 2021–22 fiscal year.

Contact Information

Have you recently experienced a change in program or administrative staff? Please review and update your Agency Contacts.

If you have any questions regarding the GAN or Budget processes, please contact your Fiscal Analyst by email or the Adult Education Office at adulteducation@cde.ca.gov. If you have any questions regarding the ideas for expenditures or administrative costs, please contact your CDE Regional Consultant. As CDE is still working remotely, email is the best way to reach us.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov