CDE Announcements Archive

2022–23 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

Dear Adult Educators:

Spring is officially here and the Adult Education Office (AEO) is preparing for the end of the program year! Thank you for all that you do to support the students of adult education programs in California. This message covers some important activities that are due in April and the following topics:

• Third Quarter Expenditure Claim
• Other April Deliverables
• Continuous Improvement Plan
• Integrated English Literacy and Civics Education (IELCE) Report
• End-of-Year Information
• Emergency Situations
• New Administrator Orientation: Save the Date
• AEO Telephone Upgrades
• AEO Support Unit Staffing Changes
• Broadband

The Expenditure Claim Report (ECR) module for the third quarter is now open. Third quarter claims are due to the California Department of Education (CDE) by Sunday, April 30, 2023. Should budget updates be necessary, please make the adjustments within the expenditure claim and note any applicable justifications. Remember to update the budget column prior to entering expenditures when entering the data to reduce error messages. Also, please reflect all non-federal expenditures on a quarterly basis within the expenditure claim.

Though not due until later in the year, the Final ECR will ask for details regarding Workforce Training and One-Stop Infrastructure expenditures. Now is a good time to start gathering this information in preparation for the final expenditure claim report.

• Third Quarter Data, TOPSpro® Enterprise
• Third Quarter Data Integrity Report
• Employment and Earnings Follow-up Survey
• IELCE Report
• Recertification for Citizenship Interview Test
• Final COAPP Selections

For further information, please visit the CDE WIOA, Title II: AEFLA Grant Information 2022–23 web page.

In case you missed the previous tidbits on the Continuous Improvement Plan (CIP), the CIP will not be a required deliverable in April 2023. The next CIP will be due April 30, 2024, for agencies participating in the next grant cycle.

Agencies with Section 243 funding must complete the IELCE Report. Access the report on the CASAS website at: CASAS IELCE Report.

Once posted, program information to help agencies close out at the end of the year will be available on CDE WIOA, Title II: AEFLA Grant Information 2022–23 web page.

California agencies continuing to deal with weather related issues like flooding, or other emergency conditions, are reminded to reach out to their AEO Regional Consultant for further support and assistance. We are here to help should it be you ever be faced with an unexpected situation.

Mark your calendar for New Administrator Orientation (NAO) which will be held virtually on October 3, 4 and 5, 2023. Hosting NAO through a virtual platform permits a larger number of attendees and eliminates travel costs for attendees. Agency feedback has shown a preference for the virtual format which has also aided in the ability to record sessions for the purpose of offering them as an on-demand CANVAS training course. Once posted, the CANVAS material will be available to anyone as a refresher but is also beneficial for new administrators on-boarding mid-year. NAO is recommended for staff who have been a position supporting WIOA adult education programs for 2 years or less. Registration will be released at a later date.

After a very long wait, the AEO has recently transitioned to a Voice over Internet Protocol telephone system. This new system connects AEO staff directly to a dedicated business telephone number and voicemail messages which reduces reliance on email or third-party devices for communication. We want to thank you for your patience these past three years while we awaited the new system. The AEO is still configuring the main office phone number (916-322-2175) and messaging for optimal use but are looking forward to answering your calls in real time. You are encouraged to reach out to your AEO Regional Consultant or AEO Fiscal analyst directly using our dedicated business telephone numbers. The AEO Directory will be updated with changes as needed and is accessible from through the Resources menu of the Reporting Site (login required).

At the end of March, the AEO welcomed Loretta (Lori) Zocklein to the AEO Support Unit. Lori will be supporting the California Adult Education Program (CAEP) and apportionment payments in addition to various AEO operational activities. We also shared farewells with fiscal analyst, Clifton Davis, Jr. who is venturing to new adventures in retirement after a dedicated 23-year state career and numerous years of military service prior to that. Until backfilled, agencies with fiscal questions should reach out to Janet Morrison.

The internet is critical to everyday life. Yet 1 out of 5 Californians lack access to affordable, reliable broadband service, devices, and the skills to use them. As a result, millions in our state are unable to access essential government services and realize other social and economic benefits. This gap is referred to as the “digital divide” which most impacts low-income households, seniors, the disabled, veterans, incarcerated individuals, members of racial and ethnic minority groups, those with language barriers and low levels of literacy, tribal communities and rural residents.

Broadband for All is the state’s overarching program to close the digital divide and foster digital equity in our communities. The state has invested billions of dollars to achieve Broadband for All and ensure that every resident has access to economical and dependable internet, devices, and skills training. But more needs to be done.

The CDE is part of the State Digital Equity team led by the Department of Technology, and the California Public Utilities Commission. We invite your organization and local community members to take another step toward creating an equitable digital future by making your voices heard at an upcoming Broadband for All, Digital Equity, and Broadband Equity, Access, and Deployment (BEAD) Regional Planning Workshops in your region.

Your input will help California develop the State’s Digital Equity and BEAD Five-Year Action Plans that will determine how future federal dollars are allocated to address digital inequities in your community.

We will be hosting a total of 20 regional planning workshops in the next few months. Below is a List of workshops in April. Please attend the workshop most convenient for you. We will notify you of additional workshops as they are scheduled.

Date	Location	Registration Link
April 14	Merced (Merced College - Library)	Register
April 15	Fresno (Fresno City College, Old Administration Building – Cafeteria)	Register
April 21	San Diego (San Diego Central Library)	Register
April 27	Chico (Chico Masonic Family Center)	Register
April 28	Santa Rosa (Santa Rosa Veterans Memorial Building)	Register

Please reach out to digitalequity@state.ca.gov if you have any questions or need more information about broadband related activities.

If you have any questions, please contact the AEO by email at adulteducation@cde.ca.gov or by telephone at 916-322-2175.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov