CDE Announcements Archive

2023–24 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

Dear Adult Educators:

As we enter the last quarter and start to wind down the program year, the Adult Education Office (AEO) would like to take a moment to acknowledge the incredible dedication of our adult education administrators. Your tireless efforts ensure that our students have the resources and support they need to thrive. Let's gear up for a successful finish line!

This email is packed with resources and information to help you navigate the final stretch, including:

• Grant Award Amendments and Third Quarter Expenditure Claims
• Preparing for the Final Expenditure Claim
• Third Quarter Deliverables
• Continuous Improvement Plan and Office Hours Support
• Integrated English Literacy and Civics Education (IELCE) Report
• End-of-Year Information
• Save the Date for New Administrator Orientation
• Agency Staff Changes
• Upcoming Conferences

For agencies previously notified to expect a Grant Award Amendment this year, funding results are expected to be posted to the WIOA Funding Results web page no later than April 12, 2024. Agencies receiving an amendment should:

• Draft a budget update outside of the reporting site while waiting for the release.
• Enter budget adjustments within the expenditure claim module (update the budget column before adding the expenditure).
• Note any applicable budget shift justifications.
• Reflect all non-federal expenditures on a quarterly basis within the expenditure claim.

The third quarter Expenditure Claim Report (ECR) module for all agencies is scheduled to open at the same time as the release of the amendments. The ECR due date is not expected to change and remains as April 30, 2024. Updates and additional notifications will be made as needed.

This month the AEO will begin sending out automated email notifications when claims are coming due and overdue notifications when claims are late. This messaging is intended to assist agencies with timely adherence to grant requirements. The first notification will be sent one week before the due date as a reminder of this upcoming grant deliverable.

Though not due until August, the Final ECR will ask for details regarding Workforce Training and One-Stop Infrastructure expenditures. Now is a suitable time to start gathering this information in preparation for the final claim. For further information, please contact your AEO Regional Consultant.

This quarter includes more than one annual deliverable with end of April due dates.

• Third Quarter Data, TOPSpro® Enterprise
• Third Quarter Data Integrity Report
• Employment and Earnings Follow-up Survey
• Continuous Improvement Plan (CIP)
• Integrated English Literacy and Civics Education (IELCE) Reports
• Recertification for Citizenship Interview Test
• Final COAPP Selections

For further information, please visit the California Department of Education (CDE) WIOA, Title II AEFLA Grant Information 2023–24 web page.

The CIP is due April 30, 2024. By now, agencies should have completed the following

• Accessed the CIP webpage and read the guidelines document.
• Watched the webinar.
• Reviewed existing SMART goals and drafted new goals.
• Explored the CIP portal using the “Start Plan” button on the CIP webpage.

Before access is given to the final expenditure claim, this deliverable must reflect an accepted status. If revisions are requested, agencies should make the necessary updates and resubmit their CIP in a timely manner. For further information, please review the guidance document entitled, Continuous Improvement Plan Guide.

Having trouble designing your agency’s CIP goals or need help getting started or creative? New to the CIP and need additional support? An open hours Zoom room will be available for agencies that want specific guidance or feedback on their CIP goal(s) before submission. Register now for CIP Open Hours. The next session is April 11, 2024, at 11:00 a.m. Sign up early to ask questions and get additional support in your CIP planning and review.

Agencies receiving Section 243 funding must complete the 23–24 IELCE Report for the 24–25 plan. Access the report on the CASAS website at CASAS IELCE Report.

Once posted, program information to help agencies close out at the end of the year will be available on the CDE WIOA, Title II AEFLA Grant Information 2023–24 web page.

Mark your calendar for this year’s virtual New Administrator Orientation (NAO) which will be held September 10, 11 and 12, 2024. The AEO looks forward to providing program information to new individuals who have been in a position supporting WIOA adult education programs for two years or less. Registration information will be released later in the year.

Share these dates with staff on boarding over the summer. This event is a valuable source of information and beneficial for program leads and support staff completing activities which support this grant. Staff looking for a refresher or to share the 2023 material and recordings can locate them through the NAO on-demand CANVAS training course or the Resources NAO training page within the reporting site.

Will your agency experience a change of leadership or staff over the coming months? This is a reminder to update Agency Contacts and user access within the reporting site. OAR Admin should remove reporting site access for staff who have departed and set up new users with account access to ensure seamless support. Agencies are required to have a minimum of two users who regularly access the reporting site. One user must hold the role of OAR Admin and the other as an Approver role. Agencies are encouraged to provide access to fiscal staff for review, approval, or data entry; dedicated staff to monitor the site for upcoming or overdue deliverables; and secondary approvers who may submit deliverables in the absence of the primary approver.

CASAS Summer Institute June 17–20, 2024

Join us at the 2024 CASAS National Summer Institute at the Hyatt Regency Orange County, California. With more than 120 training sessions, workshops, hands on labs, and panels, the Summer Institute is an exceptional adult education professional development event you will not want to miss. No hybrid sessions will be offered. Register here for CASAS Summer Institute

2024 GED Conference July 24–26, 2024

This year’s conference will be at the Westin, Long Beach in sunny southern California. This year’s event will be grander than ever on all levels; more innovation, more ways to connect, more educational initiatives and programs to discover. Register here for 2024 GED Conference

If you have any questions, please contact the AEO by email at adulteducation@cde.ca.gov or by telephone at 916-322-2175.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov