CDE Announcements Archive

Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) 2024–25

Dear Adult Educators:

The Adult Education Office (AEO) officially welcomes you back as we kick off the 2024–25 program year. There are several important fiscal and programmatic items to share as we begin the second year of the WIOA grant cycle. Including in this message are the following:

• Funding Results and Grant Award Notifications
• Budget Narrative Updates
• Welcome Back – 2024 Video
• 2023–24 End-of-Year Requirements
• New Administrator Orientation: Save the Date
• Reporting Site User Account Updates
• AEO Open Office Hours

Final Award Results have posted to the 2024–25 WIOA Grant Information web page.

Currently, Grant Award Notifications (GAN) are expected to be available no later than July 29, 2024, through the California Adult Education Online Application and Reporting Site (reporting site). Staff are still performing technical and programming activities necessary to fully open the new year software modules. Agencies are encouraged to begin budget preparation activities outside of the reporting site while waiting.

GANs will be made available to agencies in good standing and in compliance with grant requirements. This includes but is not limited to responsiveness, meeting deliverable due dates, and having provided passing level responses for planning activities related to 2024–25. Agencies with recent revisions to their Continuous Improvement Plan (CIP) and/or IELCE Report for Section 243, may find their deliverable is still under review. In this case, the GAN will not be immediately available and will be posted once the review is complete. Other agency specific issues may also impact the release of a GAN.

Additional conditions may be imposed pursuant to 2 CFR 200.208.

Over the past few years, the AEO has noticed an increase in expenditure errors discovered during monitoring visits. Often, a stronger narrative, which connected the resource code to the expenditure, would have exposed the error during the claim review process. Updates to the Budget Narrative were made to capture additional details and avoid errors resulting in fund recovery in the future.

The 2024–25 Budget will require the user to enter narrative details by Object Code and Resource Code. Previously entries were made only by Object Code. Training resources will be updated soon to reflect these changes.

Agencies working on their Final Claim for 2023–24 will see a pop-up message asking the user to ensure Resource Code details were included in the narrative. Claims not including this information will be returned for additional details.

Dr. Carolyn Zachry has recorded a welcome back message appropriate for sharing with all staff providing support to WIOA, Title II activities. This short video is located on the Resources page of the reporting site or through this direct link Welcome Video. Please share it with your staff. Welcome back and let’s make it a great one!

2023–24 end-of-year requirements are available on the WIOA, Title II: AEFLA Grant Information 2023–24 web page. Deliverables not submitted by July 15, 2024, are considered overdue.

Data and documents due by August 1, 2024, include the following:

1. Final Expenditure Claim Report (ECR)
2. Official Payment Points Certification Letter

For agencies receiving ELL HealthCare funding, please make sure to report this one-time state funding on the state column of the Non-Federal Sources section of your ECR. Only report actual expenditures for AEFLA related activities.

Please contact your AEO Fiscal Analyst via email with questions regarding the final claim. Agencies are encouraged to visit an Open Office Hours session for additional assistance in this area.

The 2024 New Administrator Orientation (NAO) will be held September 10–12, 2024. NAO is for staff who have been in a position supporting WIOA adult education programs for two years or less. Registration will be released in early August. New staff onboarding this summer may be interested in accessing the 2023 NAO Resources website for a preview of this year’s training.

Reporting site users with the role of OAR Admin are reminded to update all user account access, contact information, and Agency Contacts. Incoming users, such as new Adult Education Directors and Superintendents, will need access to the reporting site to download grant award information for year two of the grant cycle. Former staff should have their permissions removed. For additional guidance, check out the WIOA User Guide for OAR Admins in the Resources section of the reporting site. The estimated time to complete this important activity is less than 15 minutes.

We continue to experience strong attendance at our AEO Open Office Hours via Teams. We will continue to be available on Tuesdays in July for drop-in questions. No registration is required. The repeating meeting link will be resent by email before our next session on July 30, 2024. We encourage all agencies to attend, but especially welcome new agencies and staff seeking confirmation that they are on the right track. As reporting and responsiveness to grant requirements can be detailed, our goal is to ensure you are set up for success.

If you have any questions, please contact the AEO by email at adulteducation@cde.ca.gov or by telephone at 916-322-2175.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov