CDE Announcements Archive

2024–25 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

Dear Adult Education Administrators:

It’s hard to believe but we are one quarter of the way through the program year! The start of October means several grant deliverables are due in a few weeks and the details are outlined below. The Adult Education Office (AEO) encourages all grantees to check out the New Administrator Orientation resources provided at this year’s event. Presentation recordings are expected to be available at the end of October.

Here are some important updates to share as we jump into October:

• Grant Award Notifications and Grant Budgets
• First Quarter Expenditure Claims
• Other First Quarter Deliverables
• AEO Office Hours – First Quarter

Grant Award Notifications (GAN) and Grant Budgets are past due. If your agency has not yet submitted these deliverables, please do so now. If you have a reason for these being past due and need more time, contact your consultant.

The First Quarter Expenditure Claim (ECR) module is expected to open on Thursday, October 3, 2024. First quarter claims are due by Thursday, October 31, 2024. Grantees must have submitted their GAN and have an approved Budget on file to begin their claim.

What’s new in the ECR?

The ECR Guidelines have been restructured and updated. Grantees should review the document before beginning their claim. Also, the updated Budget Narrative has been carried into the ECR application and the PDF file has been reformatted to display the descriptions of each Resource Code separately, allowing for more space and text within each box.

While a budget revision in the first quarter is unexpected, the ECR includes the ability to make changes to the budgeted amounts of object codes in each Resource Code. If needed, update the budget column prior to entering expenditures to reduce error messages. Additional guidance with using the claim and budget applications is available in the Resources section of the Adult Education Online Application and Reporting Site.

1. First Quarter Data, TOPSpro® Enterprise
2. California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)
3. First Quarter Data Integrity Report
4. Employment and Earnings Follow-up Survey

These electronic only deliverables are due Thursday, October 31, 2024. For further information, please visit the California Department of Education (CDE) WIOA, Title II: AEFLA Grant Information 2024–25 web page.

Upcoming action items are also located within the WIOA Dashboard on the reporting site. For deliverables reflecting missing or incorrect dates, please contact the appropriate agency listed in the “Submit To” for correction.

As our Summer Office Hours pilot was so well attended, the AEO is bringing back three sessions in October which coincide with deliverables due in the First Quarter. This drop-in, no registration required, virtual meeting provides agencies an opportunity to receive extra support with state or federal funded adult education activities. All agencies with general questions, or those who just want to listen, are encouraged to drop in for AEO Office Hours on:

Meeting links will be distributed by email the morning of each session.

The AEO recognizes the hours of dedicated support you provide your students and adult education programs. If we can provide further support or address any questions, please contact our office by email at adulteducation@cde.ca.gov or by phone at (916) 322-2175.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov