CDE Announcements Archive

2024–25 Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education Family Literacy Act (AEFLA)

Dear Adult Education Administrators:

As shared in our statewide networking meeting, this has not been an easy week. Just do what you can. One foot in front of the other – one step at a time. That’s how we’ll get there. And of course – BREATHE!

With the 2024–25 program year ending and the new program year being met with unpredictability, the Adult Education Office (AEO) will continue to provide as much information as possible as we pursue our future. This message highlights the following topics:

• End-of-Year Requirements Fiscal Year (FY) 2024–25
• Ushering in 2025–26
• Links to June 17, 2025, Admin Forum
• Welcome Back Video
• New Administrator Orientation: Save the Date
• Reporting Site User Account Updates

Information regarding FY 2024–25 end-of-year requirements is available on the WIOA, Title II: AEFLA Grant Information 2024–25 web page.

Data and documents due by July 15, 2025, include the following:

1. End-of-Year Data, TOPSpro® Enterprise
2. Adult Education Personnel Information
3. End-of-Year Data Integrity Report
4. Payment Points Summary Report
5. End-of-Year Certification Letter
6. Employment and Earnings Follow-up Survey

Data and documents due by August 1, 2025, include the following:

1. Final Expenditure Claim Report (ECR)
2. Official Payment Points Certification Letter

The Final ECR module is scheduled to open on July 1, 2025, and can be accessed through the California Adult Education Online Application and Reporting Site. Include all eligible reimbursements regardless of quarter, up to 100 percent of the award amount. Non-federal expenditures to supplement this grant must be reported and are expected to be no less than 25 percent of the grant award.

For agencies receiving ELL HealthCare funding, please make sure to report this one-time state funding on the state column of the Non-Federal Sources section of your ECR.

Workforce Training and Infrastructure Costs are included as part of the Final ECR. Previously reported figures will be automatically displayed for reference. If you plan to submit zero dollars but there were costs submitted last year (or vice versa) please double check internally to verify that the entries for both years would be correct.

The data collected is required for federal reporting. Please contact your AEO Fiscal Analyst via email with questions regarding the final claim or for additional assistance.

On July 1, 2025, a letter to Local Educational Agencies was sent regarding federal funds and is attached to this message. We know agencies are anxious for more information and the California Department of Education AEO will share information as it becomes available.

The recording for CALPRO’s June 17th webinar, Admin Forum: Budget Planning With Certainty in Times of Uncertainty is now available:
Admin Forum: Budget Planning With Certainty in Times of Uncertainty – Webinar Recording

To explore previous Admin Forum recordings and a wide range of topics, we invite you to visit the CALPRO Video Library.

In early August, be on the lookout for a recorded video by Dr. Zachry to welcome agencies back and to kick off the new program year. This welcome message is applicable to all agency staff and will be approximately five minutes in length.

The virtual 2025 New Administrator Orientation (NAO) will be held September 9–11, 2025. NAO is recommended for staff who have been in a position supporting WIOA adult education programs for two years or less. Registration will be released in early August. New staff onboarding this summer may be interested in accessing last year’s NAO training website. This page will be available until mid-August, at which point we will pause it for updates in preparation for the 2025 event.

Reporting site users with the role of OAR Admin are reminded to review and update user access and roles in the Manage Account section of the reporting site, as well as contact information in the Agency Contacts. Incoming users, such as new Adult Education Directors and Superintendents, will need access to your agency’s online account to download grant award information for year two of the grant cycle. Former staff should have their permissions removed. For additional guidance, check out the WIOA User Guide for OAR Admins in the Resources section of the reporting site. The estimated time to complete this important activity is less than 15 minutes.

If you have any questions, please contact the AEO by email at adulteducation@cde.ca.gov or by telephone at 916-322-2175.

Sincerely,

Carolyn Zachry, Ed.D.
Education Administrator and State Director
Adult Education Office
California Department of Education
916-322-2175
adulteducation@cde.ca.gov