Grant Award Notification 2021–22

August 3, 2021 – Funding Results have posted and the Grant Award Notifications (GAN) have been uploaded to this page. This award provides funding levels that match or exceed the first year of the grant cycle but also includes funding for additional activities through the spending of carryover funding. The California Department of Education (CDE), Adult Education Office is pleased to be able to provide this funding to agencies through the initial award and hope this action reduces the need for a mid-year award amendment. Additional information is available in our email communication dated July 30, 2021.

If you discover administrative errors on your notification, please notify your fiscal analyst.

Instructions

  1. Download your Grant Award Notification. It will not be mailed in duplicate as it was last year in 2020–21.

  2. Print out all three (3) pages of the GAN. NOTE: If your GAN includes section 243 funding and you do not plan to offer a 243 compliant program in the 2021–22, we request that this funding be declined. Do not sign the GAN and contact your CDE Fiscal Analyst to request an amendment.

  3. Sign and date page one of the GAN in hardcopy preferably using blue ink. This document requires an actual wet ink signature of the Superintendent/College President/Chief Executive Officer or someone with delegated authority to accept the grant. Electronic signatures using a cursive font, or an image of a wet ink signature, or of certified electronic signature in software such as Adobe are not appropriate.

    • If someone other than the Superintendent/College President/Chief Executive Office is signing this document, they need to have delegated authority to do so.

    • Delegated authority in a K-12 is usually issued by the district’s school board. It is often documented in board meeting minutes or in an official document that outlines all of the activities and dollar thresholds that the person is able to perform for the entity.

    • Supporting documentation provided in 2020–21 last year is on file with the AEO.

    • Attach supporting documentation for new persons signing with delegated authority when returning the file electronically to CDE.

  4. Return to this webpage to upload your signed GAN on or before the due date.

    • Ensure the file is readable;

    • that all pages have been included;

    • that the name of your agency is included in the file name;

    • that the file is a PDF;

    • and supporting documentation for delegated authority are included, if applicable.

  5. To upload a file first click the "Choose a file" button below and select the desired file.

  6. Next click the "Upload file" button to upload your file. If your upload is successful you will see the message "The Grant Award Notification Upload was successful".

  7. The CDE will review the uploaded file. The status of the review will be visible on the Deliverables Summary (link me). If the file is accepted, make a copy of the document for your records and mail the original to CDE. If the file is not accepted, your agency will be asked to make corrections and reload the file.

  8. Mail original to: California Department of Education, Adult Education Office; Attn: ; 1430 N Street, Suite 4202; Sacramento CA 95814.

IMPORTANT: To ensure compliance with accessibility standards, if you a need copy of this downloadable file mailed to you in hardcopy, please contact your Fiscal Analyst.

Your Grant Award Notification must reflect an “accepted” status before you may complete your Budget. A document entitled ‘Grant Budget Information’ is available on the “Budget and Claim Reports” web page at any time. You are encouraged to review this document and begin preparing your Budget outside of this online application while awaiting the CDE review. Uploads are reviewed daily by AEO staff during business hours. If this electronic method poses a technical problem for your agency, please contact your Fiscal Analyst so that we may assist you with completing this process.

Your Grant Award Notice is currently not available
If you have any questions please contact your Fiscal Analyst, by email at